For contractors and plant owners running rigs, cranes and trucks
Every machine maintained, fuelled and costed, down to the job it worked on.
Plant management software for your own fleet: Civova keeps every machine on one register, with maintenance raised when it falls due, repairs on workshop job cards, diesel logged machine by machine, Salik and traffic fines per vehicle. Every dirham a machine costs lands on the project or job card it served, so you see what the plant really costs you.
Job card JC-2026-0419
CAT 336 excavator · Hydraulic leak · Bay 3
| Hydraulic hose assembly × 2 (FIFO) | 1,840.00 |
| Seal kit, boom cylinder × 1 | 960.00 |
| Technician labour (9.5 h) | 1,425.00 |
| Cylinder re-chroming (external) | 2,200.00 |
- Cost
- 6,425.00
- Quoted
- 8,900.00
- Margin
- 27.8%
What is plant and fleet management software for contractors?
Plant and fleet management software keeps a contractor's own machines and vehicles under control. In Civova every rig, crane and truck sits on an equipment register, maintenance schedules raise work orders when due, diesel is logged per machine, Salik and fines land per vehicle, and each machine's cost lands on the project or job card it served.
The problem
What's costing you money today
Services missed until the machine stops
Service intervals live in a notebook or someone's head. The first reminder is a breakdown on site.
Diesel that never adds up
The site tank is filled, rigs and trucks draw from it, and the dips never match the issues. Nobody can say where the litres went.
Salik and fines paid by the company
Toll charges and traffic fines arrive per plate, months later, and nobody recovers them from the driver who incurred them.
Plant cost that no project carries
Repairs, parts, fuel and hired-in equipment sit in a general account, so job margins look better than they are.
The Civova way
Built around how your business actually works
One equipment register
Rigs, cranes, excavators, trucks and vehicles on one register: the reference every fuel log, work order, toll charge and fine is recorded against.
- Your own fleet, machine by machine
- Depreciation for each asset
- Operating cost per machine
Preventive maintenance and work orders
Equipment maintenance software built into your books: set maintenance schedules per machine. When a service falls due, Civova raises the work order, so preventive maintenance is planned rather than remembered.
- Maintenance schedules per machine
- Work orders raised when due
- Due services visible before they are missed
Workshop job cards for repairs
Repairs run on workshop job cards (intake, technicians' labour, parts issued from stores at FIFO cost and external services), so every repair carries its full cost.
- Parts at FIFO cost from stores
- Technician labour booked to the job card
- External services on the same card
Rig diesel management and site fuel tanks
Log fuel per machine, record deliveries and dip readings on each site tank, and reconcile the tank. Variances are posted to the books, not written off in a spreadsheet.
- Fuel logs per machine
- Tank dips and tank reconciliation
- Tank variances posted to the ledger
Salik and fines per vehicle
Record Salik and toll charges and traffic fines against the vehicle, and recover fines from the driver responsible.
- Salik and tolls per vehicle
- Traffic fines per vehicle
- Fine recovery from the responsible driver
Drivers and operators
Drivers and operators are employees in HR and payroll, with visa, Emirates ID and labour card expiry alerts, so nobody operates on a lapsed document.
- Visa and Emirates ID expiry alerts
- Labour card expiry alerts
- Paid through payroll with a WPS SIF file
How it flows
From first step to final margin
-
1
Register
Add each machine and vehicle to the equipment register, with its depreciation.
-
2
Schedule
Set maintenance schedules; work orders are raised when a service falls due.
-
3
Repair
Run repairs on workshop job cards with parts at FIFO cost and technician hours.
-
4
Fuel
Log diesel per machine and reconcile site tanks from the dip readings.
-
5
Charge
Book fuel, repairs and hired-in equipment to the project or job card the machine served.
-
6
Review
Read operating cost per machine, fines recovered and tank variances, computed live from the books.
Reports you'll use every week
The answers, without asking accounts
Live from the ledger and the site, exportable to Excel and PDF, filtered to what each person is allowed to see.
- Operating cost per machine
- Fuel consumption per machine
- Site tank reconciliation and variances
- Salik and fines per vehicle
- Maintenance work orders due
- Project P&L including plant cost
Contract (AED)
6,200,000
Certified (AED)
4,850,000
Cost to date (AED)
3,912,400
Margin
19.3%
Cost by category
Needs attention
- IPC #7 due for submission in 3 days
- Site tank variance: 412 L this week
- 2 labour visas expire this month
Run more than one trade? Civova handles them together, on one ledger.
FAQ
Plant & Fleet: common questions
Is equipment a cost centre in Civova?
No. A machine's fuel, repairs and running costs land on the project or workshop job card it served, so job margins are true. The equipment report still adds them up per machine, giving you the operating cost of each unit.
Can Civova track Salik and traffic fines per vehicle?
Yes. Salik and toll charges and traffic fines are recorded against the vehicle, and fines can be recovered from the driver responsible.
How does Civova control rig diesel?
Fuel is logged per machine, site tanks are dipped and reconciled, and any tank variance is posted to the books, so diesel that cannot be accounted for is visible, not hidden.
Can we record equipment we hire in from others?
Yes, as a cost. Hired-in equipment is booked under the equipment hire category on the project it worked on. Civova does not manage hiring your own equipment out to customers.
Does Civova schedule preventive maintenance?
Yes. Each machine can have maintenance schedules, and Civova raises a work order when a service falls due. Repairs then run on workshop job cards with parts and labour costed.
See Civova for Plant & Fleet
Book a live walkthrough. We'll show it with a contractor's real workflow (tender to final account) and answer every question about VAT, WPS and your month-end.
No commitment · Set up around your company · Your data stays exportable